---

Are you organising a corporate event and perfecting every last detail? You might have world-class catering and a brilliant programme, but let’s be honest – even the best venue hire can be ruined by one tiny technical glitch. A blank screen, a faulty microphone, or a missing USB-C → HDMI adapter can turn a professional training session into a stressful improv act in seconds.

At academy HUB, we go the extra mile for our clients in Prague, Brno, and Karlovy Vary to ensure your conference room hire is completely seamless. We’ve put together this quick manual to help you master the tech before it masters you.

Why a 10-Minute Tech Test is the Most Important Part of Your Training Room Rental

Most technical “fails” can be prevented in just a few minutes. Our golden rule for every training room rental is simple. Perform a technical test at least 15–20 minutes before the start. And the most important tip from us at academy HUB? Designate one person to be the technical “owner”. Not “everyone”, not “someone” – but one specific person. The one who knows where the switches are in the meeting room and who is carrying that miracle USB-C → HDMI adapter. Believe us, that little dongle has saved more presentations than any motivational speech ever could! 😉

HUB HACKLIST

Ensuring Your Meeting Room Hire is Flawless

When you choose our event spaces to hire, we want you to feel completely pampered. Use this checklist as soon as you arrive at the venue:

• Who is the tech owner? (One person with clear responsibility.)
• Time buffer: Arrive 15–20 minutes early for a live connection test.
• Connectivity: Is the wi-fi working? Do you have a mobile hotspot as a backup?
• Adapters & Power: Do you have the HDMI/USB-C dongle and your laptop charger?
• Visuals: Is the correct input selected on the meeting room screen? Is the brightness okay?
• Audio: Can the back row hear you? Does the microphone feedback when you move around the room?
• Plan B: Is your presentation on a USB stick in case the cloud or internet fails?

Three Scenarios for Your Event Room Hire: What to Watch Out For

When it comes to venue hire, we see three main types of events, each requiring a slightly different approach to technology:

1. Standard Training Session (20–30 people): Usually, it’s the “basics” that fail. Double-check the cables, screen resolution, and audio levels for your videos.
2. Group Workshops: The risk here is the chaos of switching between presenters. Clearly define when you are using the tech in the event room and when you are going “analogue” – using flipcharts and markers.
3. Hybrid Meetings or External Speakers: The gold standard of training room rental. Here, stable internet and high-quality audio are king. At academy HUB, we provide integrated ceiling microphones and cameras to ensure you are seen and heard perfectly.

At academy HUB, We Pamper Our Clients (and Their Tech)

We know that every client is unique and every training room rental requires a personal, individual approach. Whether you need a small meeting room in Prague for a quick catch-up or an event room in Brno, we will look after you as if you were family. Nothing is too much trouble for us.

• In our spaces, a full AV set-up for hybrid training awaits you.
• In our smaller rooms, you’ll love the large-screen TV and excellent acoustics.
• And most importantly – if you’re not a “tech person”, we are happy to help with the set-up or provide on-site assistance.

Looking for the perfect spaces for hire where the technology actually works? Tell us your numbers and your vision. We will find the best meeting room for you and make sure your event is unforgettable!